Preparations before registering as a provider

Invoice numbering

• Check the last invoice number used in your current system
• Choose a numbering sequence in Bookingleaf that doesn't overlap with existing numbers
• Example: If your current system starts with invoice no. 1, you should start with 10000 in Bookingleaf to avoid conflicts

Account number

• Have ready the account number that will be linked to payments

OCR/KID (Payment reference)

• Consider whether you want to use OCR (KID) for invoices. We strongly recommend it.
• If yes, order this from your bank with the following information:
  • Customer unit ID: 00229644 (Bookingleaf's customer ID)
  • Recommended: Modulus 10
  • Number of digits: 6 (for invoice series starting at 1, 10, 100, or 1000)
  • Number of digits: 8 (for invoice series starting at 10000)

Category structure

In Bookingleaf, we use categories to organize your activities. This makes it easier for both you and your customers to find what they're looking for.

• Think through how you want to structure your services
• You can create main categories and multiple levels of subcategories

Example for a riding school:

Main categories:

• Regular weekly lessons
  • Riding school
  • Show jumping
  • Dressage
• Drop-in sessions
• Summer camp
• Weekend/holiday courses
• Riding school competitions

When customers select a category, they will see all available courses and events within that category.

Organization information

• Have your organization number ready
• Clarify whether your business is VAT liable

General terms and conditions

• Prepare general terms and conditions as text (for example in Word format)
• This may include:
  • Disclaimer of liability
  • Insurance requirements
  • Rules for cancellation/illness
  • Risk assessments
  • Other relevant conditions for your business